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International Procurement Consultant, Monrovia, Liberia | HireLiberia

BRAC

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About this role

Terms of Reference (ToR) for an International Procurement Consultant to Support BRAC Liberia Organization : BRAC Liberia Consultant Role : International Procurement Consultant Location : Monrovia, Liberia Duration : 60 days. 90 days Reporting to : Head of Operations, BRAC Liberia 1. Background BRAC is the world's largest non-governmental development organization, dedicated to alleviating poverty and empowering communities through holistic, integrated approaches. Established in Bangladesh in 1972, BRAC has expanded globally, with operations in multiple countries, including Liberia. BRAC Liberia, operational since 2008, focuses on key sectors such as agriculture, microfinance, health, education, and youth empowerment, reaching across 15 counties. The NGO component encompasses a range of donor-funded projects aimed at sustainable development, including climate-smart farming, post-harvest management, and economic empowerment for smallholder farmers and vulnerable populations. To ensure efficient, transparent, and compliant procurement processes that align with international standards and donor requirements (AIM, USAID, World Bank, EU guidelines), BRAC Liberia seeks the services of an International Procurement Consultant. This role will support the NGO component by strengthening procurement systems, ensuring value for money, and mitigating supply chain risks for goods, services, and works essential to program delivery. 2. Objectives The primary objective of this consultancy is to enhance BRAC Liberia's procurement capabilities within its NGO component. Specifically, the consultant will: Ensure procurement activities comply with international best practices, donor regulations, and Liberian laws (e.g., Public Procurement and Concessions Act). Optimize procurement processes to improve efficiency, transparency, and cost- effectiveness. Build capacity among BRAC Liberia staff to sustain improved procurement practices post-consultancy. Establish a robust branch-level and regional offices procurement function/team to efficiently manage field-level procurements aligned to AIM TDOM. Review and recommend the current signed framework contracts/agreements' suitability based on the levels of efficiency, transparency, and cost-effectiveness. 3. Scope of Work The International Procurement Consultant will undertake the following tasks: 1. Review and Update Procurement Plan Analyze existing procurement plans for the NGO component, including ongoing and planned procurements for goods (agricultural inputs, Livestock supplies), services (consulting, training), and works (infrastructure). Update plans to reflect current project needs, timelines, budgets, and risk assessments. Ensure alignment with donor-specific guidelines and international standards such as the BRAC International Procurement Manual, UN Procurement Principles, or World Bank Procurement Regulations. 2. Support Tendering and Procurement Processes Develop or refine tender documents, including Requests for Proposals (RFPs), Requests for Quotations (RFQs), technical specifications, evaluation criteria, and contract templates. Assist in advertising tenders internationally and locally to promote competition and fairness. Guide the evaluation of bids, ensuring impartiality, transparency, and adherence to selection criteria (quality, cost, sustainability). Provide expertise in new vendors/suppliers' selection, negotiations, and contract drafting to minimize risks such as fraud or delays. Oversee compliance with anti-corruption measures, environmental sustainability, and ethical sourcing. Conduct an independent review of the signed framework contracts and share recommendations on their suitability to continue partnering with BRAC NGO. 3. Risk Management and Compliance Conduct a procurement risk assessment for the NGO component and develop mitigation strategies (for supply chain disruptions, currency fluctuations, or ineligible expenditures). Ensure all procurement activities comply with relevant regulations, including donor rules, Liberian procurement laws, and BRAC's internal policies. Establish monitoring systems for procurement performance, including tracking delivery timelines, quality assurance, and budget adherence. Prepare for audits by maintaining comprehensive documentation of all procurement activities. 4. Capacity Building Design and deliver training sessions for BRAC Liberia's procurement, finance, and program staff on international procurement best practices, donor compliance, and tools for efficient management. Develop user-friendly guides, templates, and tools (procurement manuals, checklists) for ongoing use. Mentor staff through hands-on support during live procurement processes with a keen focus on the field-level procurement 5. Reporting and Recommendations Provide regular progress reports (monthly) on procurement activities, challenges, and achievements. Recommend long-term improvements to BRAC Liberia's procurement framework to enhance scalability and resilience. Recommend possible adjustment to the set procurement lead time based on the local contexts and availability of items in the open market 4. Deliverables The consultant is expected to produce the following: Updated Procurement Plan: A comprehensive plan with detailed timelines, budgets, and risk matrices. Training Materials and Report: Session materials, participant lists, and a summary report on training outcomes. Risk Management Framework : A document outlining identified risks, mitigation strategies, and monitoring tools. Procurement Performance Reports : Interim (monthly) and final reports detailing activities, compliance status, and recommendations. Handover Package: All tools, templates, and knowledge transfer materials for sustained use by BRAC Liberia staff. Established Procurement team : 30 branch offices and 5 regional offices have functional procurement committees able to deliver time and quality procurement results. 5. Duration and Timeline The consultancy is anticip

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